Senior Bid Coordinator

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  • Job type

    Permanent

  • Location

    Airport Logistics Park

  • Working Pattern

    Full-time

  • Specialism

    Architecture

  • Industry

    Construction

  • Pay

    DOE

  • Closing date

    31 Jan 2026
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Senior Bid Coordinator - Airport Logistics Park - MEP and Architecture

Your new company
Your new company has been in operation for 40 years and specialises in providing high-quality Mechanical, Electrical and Plumbing (MEP) design, BIM, Energy & Sustainability, and Architectural services. Their success comes off the back of combining global expertise with local knowledge to deliver innovative, sustainable and cost-efficient solutions. With offices across Ireland and the UK, their multidisciplinary team partners with clients across a diverse range of sectors to shape smarter, more resilient buildings and infrastructure.
As they enter an accelerated growth phase across several business sectors, they are recruiting for a Senior Bid Coordinator. They put a strong emphasis on staff, learning and development, and progression.

Your New Role
We are seeking a highly experienced Senior Bid Coordinator with advanced graphics skills to take a leading role in the creation, coordination, and production of complex, high-value bid submissions across the construction, engineering, data centre, and infrastructure sectors.
This role sits at the centre of the business development function, combining strategic bid coordination, design leadership, content management, and stakeholder engagement. You will drive the visual quality and operational efficiency of our proposals, ensuring submissions are compelling, compliant, and commercially competitive.
The successful candidate will be a highly organised self-starter with strong leadership qualities, who can manage multiple tenders simultaneously while raising the overall standard of bid production across the business.
Key Responsibilities
Senior Bid Leadership & Coordination
  • Lead the full bid lifecycle from early engagement and pre-qualification through to final submission.
  • Develop and manage detailed bid programmes, responsibilities matrices, content plans and submission schedules.
  • Chair bid coordination meetings and manage internal deadlines across multiple departments.
  • Act as a senior point of contact between Business Development, Operations, Estimating, Engineering, and Leadership teams.
Graphics & Visual Strategy
  • Set and maintain high-quality design standards for all bid submissions across the business.
  • Design high-impact visual content including process diagrams, methodologies, layouts, infographics, CV templates, organograms, programme visuals, timelines, and case studies.
  • Ensure submissions are visually engaging, client-focused, and aligned to corporate brand guidelines.
  • Continuously improve templates, style guides, and visual libraries.
Content & Compliance Management
  • Ensure all submissions are fully compliant with client instructions and evaluation criteria.
  • Support and edit technical writers and subject-matter experts to improve clarity, structure, and messaging.
  • Lead proofreading, formatting consistency, and final quality reviews before submission.
  • Manage secure version control and bid document governance.
Stakeholder & Leadership Support
  • Liaise directly with senior management and directors to develop winning strategies for key pursuits.
  • Support executive presentations, pitch material development, and interview documents.
  • Provide guidance and mentoring to junior bid coordinators and marketing staff.
Systems & Process Improvement
  • Own and enhance systems for bid tracking, content libraries, CV management, and case study databases.
  • Identify and implement improvements in bid processes, tools, and submission efficiency.
  • Keep up to date with industry trends and competitor standards in bid graphics and presentation.

What You Need to Succeed
Essential
  • 5–8+ years’ experience in a Senior Bid Coordinator, Proposal Manager, or Bid Producer role within construction, engineering, or a related technical sector.
  • Advanced graphic design capability with extensive experience in high-quality bid production.
  • Expert proficiency in:
    • Adobe InDesign
    • Adobe Illustrator
    • Adobe Photoshop
    • Microsoft Word & PowerPoint (advanced formatting)
  • Proven experience managing and coordinating multiple, high-value bids simultaneously.
  • Strong leadership, planning, and stakeholder management skills.
  • Excellent writing, editing, and proofreading abilities.
  • Ability to perform under pressure and meet tight submission deadlines.
Preferred / Advantageous
  • Experience supporting €50m+ construction or data centre bids.
  • Familiarity with Irish and UK procurement processes and tender portals.
  • Knowledge of MEP / Building Services terminology.
  • Degree in Graphic Design, Marketing, Communications or similar.


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Talk to Sean O'Connor, the specialist consultant managing this position

Located in Hays Recruitment, Dublin, 26/27a Grafton Street, Dublin, Telephone: 015710010
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