Your new company

Your new role

• Managing office operations in Limerick and overseeing activity across offices in Ireland, Poland, Australia, and Texas.
• Leading regional office managers to ensure consistent processes across the organisation.
• Managing facilities, access control, maintenance, health & safety, equipment procurement, and vendor relationships.
• Improving and maintaining administrative systems and online filing structures.
• Overseeing fleet management and global insurance procurement.

• Providing high-level PA support including diary management, travel arrangements, meeting organisation and preparation of agendas, briefings, and minutes.
• Managing confidential correspondence and supporting senior leadership on administrative matters.
• Managing internal and external communication on behalf of executive management where appropriate.

• Supporting onboarding, including equipment coordination, induction packs, desk setup and access.
• Organising internal and external meetings, events, workshops, and company activities.
• Handling visitor logistics, meeting room readiness, and general facilities support.
• Assisting with People & Culture initiatives including engagement, training, and staff events.
• Supporting marketing and communications activities where needed.
• Acting as the Sustainability Officer and liaising with external partners.
• Providing ad‑hoc administrative support to leadership teams.

What you'll need to succeed

• Previous experience as an Executive Assistant or PA supporting C‑Suite or executive‑level leadership.
• Proven experience managing office operations.
• Excellent organisational skills and ability to multitask effectively.
• Ability to remain calm and focused in a fast‑paced environment with shifting priorities.
• A highly self‑motivated, collaborative work style with the ability to operate autonomously.
• Strong communication skills, both written and verbal.
• Ability to work cross‑functionally and build relationships with multi‑disciplinary teams.
• High level of proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  Desirable:
• Experience with SharePoint.

What you'll get in return

• Competitive salary based on experience and qualifications
• Healthcare
• Pension
• Annual performance-based bonus
• 25 days annual leave
• Death-in-service benefit
• A supportive, collaborative workplace with a strong People & Culture focus
• Opportunity to contribute to a forward‑looking, mission‑driven global organisation

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.