Office Admin / Front of House

1124035
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  • Job type

    Permanent

  • Location

    Cork

  • Working Pattern

    Full-time

  • Specialism

    Architecture

  • Industry

    Construction

  • Pay

    35K- 40K
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Office Admin / Front of House | Cork | 35k - 40k | Permanent | On-Site |

Your new company

You’ll be joining a well-established and respected architectural practice known for its collaborative culture, high professional standards, and commitment to excellence. With offices in both Cork and Dublin, the team supports a wide range of projects across Ireland, offering a dynamic and supportive environment where attention to detail, initiative, and a proactive mindset are highly valued. This is a company that takes pride in its people, its processes, and the quality of service it delivers to both internal and external clients.


Your new role

This is an organised and professional Reception/Admin support role. You will play a key part in ensuring the smooth operation of our Cork office. You’ll be the first point of contact for clients, greeting them warmly and managing incoming communications with efficiency and discretion. Your responsibilities will span a wide range of administrative tasks, including maintaining client databases, supporting both the Architectural and Administration teams with PA duties, and ensuring documentation is filed to ISO standards. You’ll update office templates, manage stationery supplies, coordinate couriers and mail, and oversee meeting logistics. You’ll liaise with cleaners, building management, and contractors to maintain the office environment, while also handling travel bookings, training arrangements, and internal CPD sessions. Health and Safety duties will include monitoring PPE stock, acting as First Aider and Fire Warden, and contributing to the H&S Committee, including COVID protocol updates. You’ll assist the Practice Manager, HR Assistant, and Finance Department as needed, and provide cover for the Dublin office when required. You’ll also support E-Tender bids and competitions, manage website content, issue and monitor access fobs, track timesheets, prepare weekly holiday forecasts, and help organise social events. Flexibility and a proactive approach are essential, as you’ll also take on ad hoc duties to support the wider team.

What you'll need to succeed

To thrive in this role, you’ll bring excellent presentation and telephone skills, along with a proactive, can-do attitude and a keen eye for detail. Strong communication skills and a mature, professional approach are essential, as is the ability to build rapport across teams while progressing internal projects such as e-tendering and website content. You’ll be highly organised, capable of prioritising competing demands, and comfortable working both independently and as part of a team — particularly in support of our Cork office. Flexibility and adaptability are key in our busy environment, as is the ability to manage multiple tasks under pressure. You’ll be confident using the full Microsoft Office Suite, with fast and accurate typing skills. The ideal candidate will have a minimum of three years’ experience in a similar Corporate Receptionist/Admin Support role, with a proven ability to deliver a professional front-of-house service and to work on their own initiative while maintaining strong working relationships across the business.


What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Debbie Lane on 0212129482

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.


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