IT Project coordinator
JOB_53934681126890Job type
PermanentLocation
Dublin 15, IrelandWorking Pattern
Flexible Working,Full-timeSpecialism
Projects & Change ManagementIndustry
Technology & Internet ServicesPay
€60K - DOE
Project coordinator | Perm | 3 days on-site/D.15 | €DOE - c.€60,000
About the Role
We are seeking a highly organised and proactive Project Coordinator / Administrator to support the successful delivery of projects within a dynamic operations environment. This role plays a critical part in ensuring projects are executed efficiently, on time, and to a high standard.
Working closely with Project Managers and cross-functional teams, you will help coordinate project activities, maintain documentation, track progress, and facilitate communication across stakeholders.
Key Responsibilities
Project Coordination & Support
- Assist in planning, coordinating, and tracking project activities across multiple initiatives
- Schedule meetings, prepare agendas, and document key outcomes and action items
- Maintain accurate and up-to-date project documentation for tracking and audit purposes
- Monitor project progress and proactively follow up on outstanding or delayed tasks
- Support stakeholders throughout project life cycles, including planning, execution, and issue resolution.
- Log, track, and help mitigate risks and issues, escalating where appropriate
- Assist in resource coordination and risk management activities
- Support organisational change control processes
Project Management & Reporting
- Participate in project meetings and contribute status updates
- Assist in preparing reports and updates for senior stakeholders, including sponsors
- Support documentation reviews and ensure adherence to governance standards
- Help resolve project-related queries and process challenges
Continuous Improvement
- Contribute ideas to enhance project delivery processes and efficiency
- Capture and document lessons learnt from projects
- Support the evolution of tools, practices, and methodologies to improve outcomes
What We’re Looking For
Experience & Technical Skills
- 2–5 years’ experience supporting projects in a coordination or administrative capacity
- Familiarity with project management tools and systems (experience with modern work management platforms is desirable)
- Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
- Basic understanding of budgeting concepts and financial tracking
- Exposure to technical or infrastructure environments is advantageous but not essential.
Core Competencies
- Strong organisational and prioritisation skills with attention to detail
- Clear and effective communication skills, both written and verbal
- Proactive mindset with a willingness to learn and adapt in a fast-paced environment
- Ability to work independently while collaborating effectively within a team
- Strong interpersonal skills with the ability to engage with diverse stakeholders
- Resilience and flexibility in managing changing priorities
What You’ll Bring
- A positive, solutions-oriented attitude
- Ownership and accountability for your work
- A collaborative and inclusive approach to teamwork
- A drive to continuously improve processes and outcomes
What to do now, if you are interested?
Please send an updated CV to me via email - Alice.Barry@hays.com - and we can have a call to discuss it!
IT Project coordinatorJOB_539346811268902026-05-132026-08-12
Talk to Alice Barry, the specialist consultant managing this position
Located in Hays Recruitment, Dublin, 26/27a Grafton Street, Dublin, Telephone: 015710019Click here to access our Privacy Policy, which provides detailed information on how we use and protect your personal information, and your rights in relation to this.
JOB_53934681126890