Executive Secretary

1123722
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  • Job type

    Permanent

  • Location

    Galway

  • Working Pattern

    Full-time

  • Specialism

    Personal And Executive Assistants

  • Industry

    Technology & Internet Services

  • Pay

    Salary + Benefits
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EA required for busy CEO

Your new company
Join a dynamic and forward-thinking organisation based in Galway, where excellence, collaboration, and strategic leadership are at the heart of everything we do. As part of the Executive Office, you’ll be working closely with the CEO in a high-impact role that supports the organisation’s mission and growth.

Your new role
As Executive Assistant / Executive Secretary to the CEO, you will be the trusted right hand to the Chief Executive Officer, providing high-level administrative support and ensuring the smooth operation of the executive office. You’ll manage complex calendars, coordinate travel, prepare communications, and act as a key liaison between the CEO and internal/external stakeholders. This role also involves supporting strategic initiatives, organising executive meetings and events, and maintaining efficient office systems.

What you'll need to succeed

  • A Bachelor’s degree in Business Administration, Communications, or a related field.
  • At least 5 years’ experience in a senior administrative or executive assistant role, ideally supporting C-suite executives.
  • Exceptional organisational and time-management skills.
  • Strong written and verbal communication abilities.
  • High levels of discretion, integrity, and professionalism.
  • Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, SharePoint).
  • Experience managing complex calendars and travel logistics.
  • The ability to work under pressure and handle multiple priorities.
Desirable attributes include a proactive mindset, emotional intelligence, and familiarity with board governance and corporate communications.

What you'll get in return
  • A permanent position with a competitive salary of €60,000 – €70,000.
  • A chance to work onsite in Galway with occasional on-call responsibilities during evenings and weekends.
  • The opportunity to work closely with senior leadership and contribute to strategic initiatives.
  • A dynamic and supportive work environment where your contributions are valued.

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Talk to Mairead Duggan, the specialist consultant managing this position

Located in Hays Recruitment, Galway, 3a Commerce House, Flood Street, Telephone: 091416922
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