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Your new role

Your responsibilities

• Oversee the general management of the office, including coordination with landlords and service providers.
• Manage office facilities such as alarms, access keys and fobs
• Coordinate emergency procedures including fire safety, security and first aid
• Handle day-to-day office administration, including post, couriers, stationery, catering and travel arrangements
• Carry out general reception duties such as answering calls, emails and correspondence
• Maintain and update document templates and office records
• Liaise with administrative colleagues across other offices, as well as HR and Finance teams
• Assist in maintaining high office standards and a professional working environment
• Organise and manage internal events and social activities, including office upgrades, team lunches, client events and seasonal celebrations.
• Support engineers and the bid team with tender documentation when required
• Work closely with senior management to manage filing systems, archiving, petty cash and office equipment servicing
• Liaise with mobile phone providers and external suppliers
• Handle sensitive information with discretion, including financial and confidential documentation

What you'll need to succeed

• Strong written and verbal communication skills with a professional manner
• Previous experience in an Office Administrator or PA role
• Confidence managing front-of-house and reception duties
• Experience supporting HR processes, including onboarding and inductions
• Background in construction, engineering or site administration would be an advantage.
• Strong organisational skills with the ability to multitask and meet deadlines
• High attention to detail and the ability to work well under pressure
• A proactive, positive and flexible approach, with the ability to use initiative
• Competency in Microsoft Word, Excel, Outlook and Teams
• Willingness to adapt to additional administrative and office duties as required

What you'll get in return

• A permanent role within an established and growing mid-sized professional services firm
• A competitive salary, dependent on experience
• Office-based work, Monday to Friday
• 20 days annual leave plus 10 public holidays
• Paid Christmas closure
• Life assurance
• Income protection
• Auto-enrolment pension scheme
• Opportunities for long-term development and progression within the business

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.