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Facilities Manager - Hourly Rate - Public Sector

1121931
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  • Job type

    Temporary

  • Location

    City Centre, Dublin 2

  • Working Pattern

    Full-time

  • Specialism

    Facilities Management

  • Industry

    Government & Public Services

  • Pay

    Hourly rate DOE

  • Closing date

    31 Jul 2025
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Facilities Manager - Hourly Rate - Public Sector - Dublin 2

Your new company:
Your new company was established in 1785 and serves as an all-island learned society, recognising academic achievement and contributing expertise to enhance the public good. They are the principal learned society in Ireland and has approximately 680 members, chosen for their distinguished contributions to scholarship and research in the sciences, humanities, social sciences and public service.

Your new role:
In your new role as the Facilities Manager, it will see you be broadly responsible for providing a clean, safe and well-maintained premises, thereby providing a professional office environment for staff and a pleasant visitor experience for members and the public in general.
As Facilities Manager, you will manage a small team of staff and ensure the upkeep of the premises located in the city centre. You will report to and work with the Director of Corporate Services to ensure both maintenance and improvements of facilities, as well as work with other staff at times when hosting events. This is a varied role and will suit someone who is proactive, a problem-solver, flexible and can multitask across a range of projects and responsibilities.
This job is for a set 3-month contract, working 35 hours per week and comes with 25 holidays (pro rata) on a competitive hourly rate.
Your responsibilities will include, but are not limited to:
  • Directing, coordinating and planning essential central services, including reception, security, maintenance, mail, cleaning, catering, waste disposal and recycling; assisting in planning the best allocation and utilisation of space and resources for all Academy buildings and staff; planning for future development in line with strategic business objectives and cost-containment measures
  • Preparing tender documents, requesting quotations for contracted services and project managing same in line with public procurement regulations, and ensuring proper record-keeping around purchasing and procurement
  • Calculating and comparing costs for required goods or services to achieve maximum value for money whilst ensuring that the Academy remains stocked with operational essentials (such as cleaning materials, stationery etc.)
  • Supervision and coordinate the work of reception, cleaning and security services staff, including managing any performance issues if they arise.
  • Managing external bookings for Academy rooms/venues for events and support related thereto (e.g. set-up if needed); this may at times require staying beyond normal working hours, or ensuring that members of the Facilities Team are available to work extra hours in order to ensure the smooth running of events.
  • Overseeing the duties of the internal travel officer (currently the receptionist) to facilitate staff and officers’ travel requirements booked through a service provider
  • Track building issues and upkeep as well as anticipated long- and short-term improvements and maintenance, ensuring minimum disruption to core activities. Liaise closely with the Office of Public Works (OPW) to ensure maintenance of Academy premises
  • Participate in the RIA Green Team and to assist the Academy with initiatives to help achieve the Academy’s sustainability and climate goals.
  • Be a key member of the Health & Safety Committee to provide oversight of important health and safety issues affecting staff and visitors
  • Any other duties as assigned by the Director of Corporate Services

What you need to succeed:
Essential Requirements:
  • A third-level qualification in facilities management or similar
  • A minimum of five years’ facilities management experience, or other relevant experience
  • Exceptional interpersonal skills and the ability to develop and maintain good working relationships within and outside the organisation
  • Experience in goods and services procurement, including the ability to draft Requests for Quotations
  • Good organisational skills, with the ability to multitask, prioritise and execute a busy workload
  • The ability to work under pressure to deadlines and use their initiative individually and as part of a team
  • Good project management experience and time management skills
  • Managerial and teamwork skills: a teamwork mentality and the ability to lead and motivate a small team of reporters
  • A practical, flexible, proactive and innovative approach to work

Desirable Requirements:
  • A post-graduate qualification
  • Certification in Health & Safety
  • Certification in project management
  • Working knowledge of the Irish language

What you get in return:
  • Competitive hourly rate of pay
  • 25 days of holidays (pro rata)
  • The opportunity to work at a vital, renowned academic institution

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