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Your new role

You will join a busy maintenance and facilities team as a Facilities Administrator, supporting the delivery of contract administration services across a diverse client portfolio. This position plays a key role in ensuring maintenance agreements are managed efficiently, kept up to date, and aligned with client requirements.

Your responsibilities

• Prepare and issue planned maintenance contract renewals ahead of expiry dates
• Review and update contract scope in collaboration with internal stakeholders
• Coordinate with clients to issue contracts and follow up to secure signed agreements
• Set up and maintain contract records within internal systems to support scheduling and delivery
• Track contracts throughout the renewal life cycle, ensuring all data is accurate and up to date
• Maintain contract trackers, service details, and associated documentation
• Work closely with operational teams to ensure asset and service information remains current.
• Update and manage process documentation to ensure compliance and audit readiness
• Produce regular reports on maintenance activities and contract performance

What you'll need to succeed

• Minimum of 2 years’ experience in a similar administrative or coordination role
• Experience within a construction, engineering, or facilities maintenance environment is advantageous.
• Strong organisational and time management skills with the ability to manage multiple tasks
• Ability to work effectively in a fast-paced environment
• Proficiency in Microsoft Office and experience with maintenance management systems is desirable.
• Strong communication and interpersonal skills
• Flexible approach with the ability to adapt to changing priorities and client needs

What you'll get in return

• Opportunity to work within a well-established and growing organisation
• Exposure to a wide variety of projects and sectors
• Supportive team environment with opportunities for development
• Competitive salary and benefits package (dependent on experience)

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.