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Construction, Facilities Management, mechanical and electrical engineers

Hays Recruitment are currently recruiting for an experienced Facilities Management Planner to join our client, a leading facilities management organisation based in Cork.

The client is responsible for the delivery of IFM services. Reporting to the site General Services Manager, the Facilities Planner will be responsible for ensuring all available capacity of Technician time is planned to be utilised. While the emphasis will be on execution of the Preventive Maintenance program and Planned Corrective Maintenance, time also needs to be allowed for Training and other indirect activities.
You will plan and schedule all maintenance routines or oversee the completion of maintenance routines by third party suppliers.
You will be able to develop and operate a Planned Maintenance Management System and Work and direct a multi-skilled maintenance team of and/or contract personnel to execute maintenance, investigate faults/failures, remedy plant issues, maximise facilities availability. You will apply continuous improvements to their work and efficiency.

The following key accountability areas are a given requirement. This list is not exhaustive and should not act to constrain the job holder from working within a wider brief, if necessary, to achieve the requirements of the job role.
  • Development and planning of Maintenance programs in accordance with cGMP regulations, applicable safety considerations SOPs
  • Co-ordinate the activities of the Maintenance planning and scheduling onsite to ensure full on time compliance with Maintenance intervals.
  • Plan according to the priority of activities
  • Utilize CMMS to support the planning and scheduling of Maintenance activities and ensure the correct and precisily data entry for the management of work orders.
  • To ensure all work undertaken is reflected accurately in Work Order documentation and/or up to date Engineering / project information files.
  • To be the Computerised Maintenance Management System (CMMS) - EAMS expert.
  • Monitor and update the evolution of the status of activities and ensure that the Work Order paper is in accordance with the company's policies to be accepted and Reviewed/Closed.
  • Identify & provide drawings required to support the job plan.
  • Coordinate material availability prior to scheduling work.
  • Distribution of tasks to the team, according to the specialty and skill of each employee.
  • Make sure there is a Work Order for every task carried out.
  • Support the performance and continuous optimisation of Corrective, Preventive and Project Maintenance, resources planning and scheduling of Maintenance activities, as well as the team performance. Monitor unplanned backlog and ensure jobs are being planned in a timely manner.
  • Propose viable actions to reduce the backlog and to improve our services.
  • Work side by side with the Helpdesk, with the Building leads and other teams as needed to facilitate, properly plan and enable maintenance activities.
  • Support the trending and analyzing of performance data to evaluate the effectiveness of maintenance systems.
  • Report Key Performance Indicators on a weekly and monthly basis to the Contract Manager in an appropriate format. Propose improvements to the data presented.
  • Achieve and improve operational service level measures (Actively seeking ways to improve)
  • Assisting with statutory compliance as measured by audit Assisting with the coordination of emergency procedures Assisting with operational Health, Safety and Environment
  • Co-ordinate, plan and track all training activities for our team in department.
  • Meet contractors, supervise and strongly order the delivery of services as contracted.
  • Supervise the team and verify that the work was carried out as requested.
  • To review and approve work carried out by clients team and contractors.
  • Raise quotes for Non Core services and work closely with your finance team in ensuring the correct and smooth flow of invoicing and approvals.
  • Comply with all company & client policies and statutory regulations relating to Health & Safety. Ensure all the Health and Safety requirements for the execution of activities, generate Permits.
  • Provide quick information for security-related issues and treat it as a priority.
  • Provide constant feedback to what is asked of you. To work closely with the manufacturing organisation to ensure that the status of our activities are communicated and understood at all times.
  • Provide accurate information about the performance of activities.
  • To pursue solutions consistent with continuous improvement philosophy.
  • Dealing with the client, i.e. attending some meetings, answering phone requests and reverting with updates on job progress.
  • When necessary review all Maintenance Task Lists, SOP’s and other relevant documentation to instigate the necessary changes post review.
  • To deliver training in line with site training procedures, when required.
  • Provide cover in other areas in times of sickness and holidays.
  • Follow the instructions of your Line Manager.
  • Take the responsibility for the results of your job.

  • Educated to ordinary degree level
  • Third level Qualification Engineering or equivalent is preferred, though not essential. Exceptions may be considered where relevant skills/experience and correct attitude and behaviours exist (this may be supplemented by further education in parallel).
  • Proven track record operating in a planned maintenance system environment, preferably with at least 3 years’ experience
  • Must have excellent Personal Computer literacy with a preferred working knowledge of CMMS applications.
  • Experience with Computerised Maintenance Management Systems, EAMS or equivalent.
  • Experience in Engineering Environment, particularly in Pharmaceutical.
  • Have the ability to prioritise tasks in a busy working environment
  • Previous experience of working in a Pharmaceutical environment would be desirable.
  • Have excellent communication and interpersonal skills
  • Understanding of SOP’s
  • Demonstrated, professional and practical trouble shooting experience applied with initiative, to be able to support the technician team.
  • Ability and keen interest in applying continuous improvements.
  • Be strongly customer focused and aware of customer needs at all times
  • Be capable of working unsupervised on their own initiative
  • Have a proactive, flexible, polite and professional working approach
  • Ability to carry out duties efficiently

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1107013

Talk to Noel O' Donovan, the specialist consultant managing this position

Located in Hays Recruitment, Cork, 54 South Mall, CorkTelephone:+353 21 4648197
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