AP Specialist

Accounts Payable Specialist
This position will be a full-time role, with the person responsible for managing the Stock and Service/Non-Stock vendors within the Accounts Payable function and General office administration.

Role Responsibilities

  • Daily processing of purchase ledger invoices:
  • Ensuring the correct checks and posting procedures.
  • Checking all invoices are correctly billed.
  • Dealing with supplier queries, price queries, stock queries, invoice issues, liaising with PMs and Apple AVMs, etc.
  • Ensuring all invoices are posted to the correct GLs and cost centres.
  • Ensure "Goods Received Not Invoiced Account" is reconciled and maintained at a constant acceptable level.
  • Ensure credit notes relating returned stock are received from the vendor, forwarded to RTV for approval and posted to the ledgers in an accurate and timely fashion.
  • Quarterly credit position review for holdback vendors to be completed.
  • Reconciliation of monthly supplier statements & issue of payments to suppliers on a timely basis
  • Stock payments process.
  • Non-Stock / Freight Payments Process.

Additional Responsibilities
  • Setting up new vendor accounts
  • Provide annual leave cover within AP team where required
  • Carry other tasks or duties as required by senior management in line with the business achieving its objectives
  • Assisting team lead: duties enclosed to applicant.

  • Minimum of 3 years AP experience preferred.
  • Need to have a proven track record of problem solving, excellent understanding of the business and how AP’s actions affect other departments and the cash flow of the business.
  • Proven track record of being able to deal with a high volume of work, coping well under pressure and willing to help others.
  • Excellent communications skills (written and oral) are essential for this role
  • Excellent administration skills
  • Strong organizational and interpersonal skills
  • Methodical with an eye for accuracy and detail
  • SAP Experience is essential.
  • Excellent team player

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Job Type
Technology & Internet Services
Credit Control

Talk to a consultant

Talk to Saidhbh Goonan, the specialist consultant managing this position, located in Hays Recruitment, Galway
3a Commerce House, Flood Street

Telephone: 091 416 920